Data Protection & Privacy Policy

Data Protection Principles

Focus Ecology Ltd is committed to processing data in accordance with its responsibilities under the GDPR.  This policy applies to: Focus Ecology Ltd, Unit 2 Ball Mill Top, Main Road, Hallow, Worcestershire. Registered Company 07098259.  All information is collected and processed in accordance with current UK Data Protection legislation. You can review Data Protection Principles at

Article 5 of the GDPR requires that personal data shall be:

1. Processed lawfully, fairly and in a transparent manner in relation to individuals.

2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.

3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

4. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.

5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.

6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

General Provisions

1. This policy applies to all personal data processed by Focus Ecology Ltd.

2. The Responsible Persons shall take responsibility for Focus Ecology’s ongoing compliance with this policy.

3. This policy shall be reviewed at least annually.

4. Focus Ecology shall register with the Information Commissioner’s Office as an organisation that processes personal data.

Lawful, Fair & Transparent Processing

1. To ensure its processing of data is lawful, fair and transparent, Focus Ecology Ltd shall maintain a Privacy Policy and Register of Systems.

2. The Privacy Policy and Register of Systems shall be reviewed at least annually.

3. Individuals have the right to access their personal data and any such requests made to the Focus Ecology Ltd shall be dealt with in a timely manner.

Lawful Purposes

1. All data processed by Focus Ecology Ltd must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).  Of these lawful bases, Focus Ecology Ltd will rely on Consent, Contract and Legitimate Interests.

2. Focus Ecology Ltd shall note the appropriate lawful basis in the Privacy Policy.

3. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.

4. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in Focus Ecology’s systems.

Data Minimisation

1. Focus Ecology shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.


1. Focus Ecology shall take reasonable steps to ensure personal data is accurate.

2. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

Archiving / Removal

1. To ensure that personal data is kept for no longer than necessary, Focus Ecology Ltd shall put in place an archiving policy for each area in which personal data is processed and review this process annually.

2. The archiving policy shall consider what data should/must be retained, for how long, and why.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.  Some of your data may be transferred to countries or territories outside the European Union.  This will only be placed on systems complying with measures giving equivalent protection of personal rights either through International agreements or contracts approved by the European Union.

1. Focus Ecology Ltd shall ensure that personal data is stored securely using modern software that is kept-up-to-date.

2. Access to personal data shall be limited to personnel who need access and appropriate security will be in place to avoid unauthorised sharing of information.

3. When personal data is deleted this will be done safely such that the data is irrecoverable.

4. Appropriate back-up and disaster recovery solutions will be in place.


In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, Focus Ecology Ltd shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).

For a full copy of our Privacy Policy, please contact us in writing.